Lowongan Kerja di PT Tongcheng New Type Material posisi Administrative Officer

Persyaratan

• Major in Administrative Management, Business Administration, Foreign Languages, or related fields is preferred.
• Minimum 3 years of administrative work experience. Experience in a manufacturing factory or overseas work experience is highly preferred.
• Familiarity with EHS and ISO systems is required; knowledge of import/export policies, and experience with customs declaration/clearance is a plus. A valid driver’s license is preferred
• Fluent in Chinese, English and Indonesian, capable of written and verbal communication as working languages.
• MS Office（Word, Excel, PowerPoint, Outlook）

Deskripsi Pekerjaan

• Manage the daily operations of the overseas factory office, including maintaining the office environment, purchasing, distributing, and managing inventory of office supplies.
• Manage the registration, inventory, maintenance, and disposal of company fixed assets (e.g., office equipment, furniture).
• Coordinate and manage third-party service providers for office cleaning, landscaping, security, etc., to ensure service quality.
• Handle the sending, receiving, and registration of daily mail, correspondence, and couriers.
• Coordinate accommodation for expatriate or local employees, manage dormitory facilities, safety, hygiene, and lease agreements.
• Provide travel support for employees on business trips, including visa processing, flight bookings, and hotel arrangements.
• Act as one of the primary liaisons between the factory and local government agencies (e.g., Labor Bureau, Immigration, Tax Bureau, Customs, Fire Department, Environmental Protection).
• Assist in processing necessary legal documents for expatriate employees, such as work permits and residence permits, ensuring compliance.
• Track and interpret the latest local laws and regulations related to labor, administration, taxes, etc., report to management promptly, and provide recommendations.
• Assist in receiving government official visits, factory audits, and various inspections.
• Draft, organize, archive, and manage various administrative documents, notices, contracts, and reports (in Chinese/English or Chinese/[Local Language]).
• Establish and optimize administrative management systems and workflows to improve efficiency.
• Assist in preparing administrative documents required for company registration, changes, annual reviews, etc.
• Plan and organize employee activities (e.g., festival celebrations, team-building events, birthday parties) to enhance employee cohesion and sense of belonging.
• Promote cross-cultural communication and integration between Chinese and local employees, fostering a positive and inclusive work atmosphere.
• May be required to assist with basic employee relations matters, providing administrative support to the HR department.